• Custom Web Portal Development

• Role-based Access & Notifications
• GST-Compliant Invoicing System
• Document Management & Attendance Tracking

• Disconnected and manual training coordination workflows
• No centralized platform for vendor/trainer management
• Complex state-wise GST invoicing due to multi-state participants
• Lack of integrated system for material sharing, attendance, or feedback
• Limited automation in notifications, approvals, and tracking

Dots Innovations delivered a cloud-based, fully integrated Training Management System, bringing all stakeholders—HR, vendors, trainers, and employees—into a unified workflow platform with automation at every stage.

• 1. Training Requirement Upload

HR managers can log into the portal and upload training requests with details such as topics, dates, location, and duration.

• 2. Vendor Notification & Profile Submission
• All registered vendors receive instant email notifications.
• Vendors upload trainer profiles including qualifications, rate cards, location, availability, and certifications.
• 3. Vendor & Trainer Selection
• HR selects the preferred vendor and trainer via the portal.
• Automated notifications are sent to both selected parties confirming their engagement.
• 4. Employee Participation & Trainer Access
• HR shares participation links with employees.
• Trainers receive secure login credentials and access to the list of registered participants.
• 5. Training Execution & Documentation
• Trainers upload learning materials and session plans.
• Real-time attendance tracking is enabled through the portal.
• Session documents and post-training reports are stored securely in the system.

One of the most intricate features was the ability for vendors to generate state-specific GST invoices based on participants' locations. Since training sessions often included employees from multiple states, the system needed to:

• Identify state of each participant
• Determine whether intra-state or inter-state GST applies
• Split and compute invoice values accordingly
• Allow vendors to generate downloadable, compliant invoices directly from the system

This was achieved through a robust invoicing engine with integrated tax rules and real-time validation workflows.

• 70% reduction in training coordination time
• 100% compliance with state-wise GST invoicing
• Seamless end-to-end experience for HR, vendors, and trainers
• Centralized repository for documents, attendance logs, and reports
• Improved vendor accountability and quality of training delivery